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Library Research Travel Grants

Purpose of the Program

Due to unforeseen circumstances, the Library Research Travel Grant program has been suspended indefinitely. There will not be a review of grant applications for spring 2013. We apologize for any inconvenience. Questions may be directed to University Librarian and OSU Press Director Faye Chadwell (faye.chadwell@oregonstate.edu; 737-7300) .

The purpose of the Library Research Travel Grants program is to support faculty travel to libraries and collections outside the state of Oregon in order to promote faculty scholarship and instructional expertise. The scholarly work of some faculty members, especially in the liberal arts and sciences, requires that they visit collections within research libraries, rare book collections, specialized archives, libraries that have received donations of the papers of noted individuals, or research libraries with extensive collections in particular areas of study. In these cases, the use of the OSU Libraries or interlibrary loan is not sufficient; the Provost's Office has established a fund to provide faculty members more intensive access to other research collections.

Amount of the Award

Up to $2000 per individual will be granted for travel to out-of-state libraries and collections. The award must be used for the exclusive purpose of helping to defray the scholar’s long-distance research travel expenses, which include transportation and per diem expenses only. University standards for computing these expenses must be followed.


All OSU faculty at the professorial ranks with an appointment of 0.5 FTE or more are eligible.

Criteria for Evaluation

The criteria by which applications for Library Research Travel grants will be evaluated are as follows:

  • Importance of the project in the applicant’s discipline, as noted in a letter of support from the department chair or dean
  • Relationship of the proposed travel to completion of research: need to consult in person the specific research collection; appropriateness of the specific collection for the proposed project; assurance of access to the collection; evidence that the applicant possesses the language or other specialized skills necessary to use the research collection
  • Potential and likelihood of subsequent publication of the research (based on consultation with the applicant’s department chair and on the applicant’s record of publication)
  • Availability to the applicant of other travel funds

Review of Applications

Applications will be evaluated by a committee that includes members of the Faculty Senate Library Committee.

Grant Period

All grants for a given year (i.e. November 2010 through October 2011) are to be used prior to September 30 of the given year.

Final Report

Within three months after travel has been completed, the recipient must submit a brief report to Shan Sutton with a copy to the recipient’s dean and department chairperson. This report should review research completed during the grant period and assess the impact of research findings on the progress of the recipient’s research.

Application Checklist

The Library Research Travel Grants program has established two grant periods: November–March and April–October. Applications for travel that will occur during the period of November–March must be made before the fall deadline of November 1. Applications for travel during the period of April–October must be made in the spring and before the deadline of March 31. If the trip had been completed before the deadline, the applicant can compete for reimbursement.

The application must include:

  • A 2–3 page letter which describes:
    • Destination and dates of travel
    • Justification of the need to use the destination library or collection, including a description of the project and potential results of the study
    • Approximate travel budget.
  • A vita which includes other grants received and currently held.
  • A letter of reference from the applicant’s department chairperson.

Send applications via email to: Shan Sutton, Associate University Librarian for Research and Scholarly Communication, Shan.Sutton@oregonstate.edu.